![]() If you are setting up your Gmail account in Outlook, then provide Gmail. Step 4: In the next window, provide all details including your description, server name, port address, connection security, authentication method, and username.ĭescription: In the description field, give a name to identify your email server. Step 3: Click the “Add” button to add a new SMTP server. Step 1: Open the email client and go to Tools à Account Settings. Setting up an SMTP server is pretty simple. How To Configure An SMTP Server In 4 Simple Steps In case the recipient email address is incorrect, or if the recipient SMTP relay service rejects the email message from the sender, it returns the email to the sender with appropriate information.The recipient SMTP server then takes care of delivering the email address to the recipient’s inbox.The server checks whether the sender’s email address is an active address to prevent spam emails and then hands over the message to the recipient SMTP server. Every domain name, like the free SMTP hosting provider, Gmail, has a unique IP address, and the SMTP server gets the IP address of the recipient.But if you are using a hosted SMTP server, then the process takes some time. It uses a delivery agent program to deliver the email to that address using the POP3 server for Gmail. If the sender email address also comes from the process is quick and straightforward for the SMTP server.For example, if the recipient name is the email address is split into john and. Now the SMTP server springs into action and breaks the recipient email address into two parts, name and domain name.The email client communicates with the SMTP server with all the details of the email message, including the sender email ID, receiver email address, and body of the email.The email client (Outlook Express) connects to the SMTP server through the specified port (say 25). ![]() When you send an email, this is what happens in the background in the SMTP server (let’s assume that Outlook Express is used here to send the email): This action is to let the sender realize that he has the wrong email address or the receiving server blocks emails from the sender’s ID. In case the email cannot be delivered, it ensures that the email goes back to the sender. If there is no outbound SMTP server, then the email message cannot be sent to the recipient and could even get lost in the conversion process.Īlong with relaying SMTP email messages, the server also checks whether an active or working email account is sending the outgoing message. There, the codes are processed accordingly, and the message is relayed to the correct email address. When you click the “send” button from your email client, your email messages get automatically converted into a string of codes and are transferred to your SMTP server. Without an SMTP server, you cannot send your email to its destination. If you want to find the address of the SMTP server you are currently using, you can easily find it in your email client settings. If you are using SMTP host Gmail for example, then the SMTP address is. Every SMTP server has a unique address and needs to be set up in the mail client that you are using. In other words, SMTP is the protocol that allows you to send and receive emails. ![]() The Simple Mail Transfer Protocol (SMTP) server is a communication protocol or the technology behind email communication.
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